New-hire week
Elena adds Jordan on Friday. When mail is configured, the set-password link hits the work inbox before Monday. The hallway text is a fallback, not the plan.
Invite email
A set-password link to the work email — or copy it when mail is off.
Operators invite from the roster. When mail is configured, Peer Roll sends the set-password link to the work email on the file. When mail is off, you copy the link and hand it over. This is invite and system mail — not a marketing list.
Why it matters
When Jordan starts Monday, they should get a link to set a password — not a hallway URL someone forgot to text.
Peer Roll invites employees by work email. The operator sends the invite from the person on the roster. If outbound mail is configured, the set-password link goes to that work address. If mail is not configured, the same invite still works: copy the link and send it yourself. That is the honest split. Invites are HR access mail — set a password, get into the product. We do not run campaigns, newsletters, or a marketing list from this page. We also do not claim that every workspace already has live SMTP. Mail sends when mail is configured.
Invite email · Example Co.
Invite
Example Co.
Jordan Lee
Work email on the file
Send the set-password link
When mail is configured
Or copy the link
When mail is off. Invite by email or link.
On the record
What you get in Peer Roll.
- Invite from the employee file, to the work email on that record.
- When mail is configured, Peer Roll sends the set-password link.
- When mail is off, copy the link. The invite still works.
- The employee sets a password and lands in the same product — Clock, Time off, Me.
- System mail for invites — not a newsletter, drip, or campaign tool.
- Mail is on when you configure it. We do not claim every workspace already sends.
How it runs
A week in this workflow.
01
Put the work email on the file
The invite goes to the address on the employee record. Site and manager can wait a minute. The email cannot.
02
Send — or copy
If mail is configured, Peer Roll sends the set-password link. If mail is off, you copy the same link and hand it over.
03
They set a password
Jordan opens the link, sets a password, and lands in the product. Their own login. Not a shared office password.
Who uses it
Built for the jobs you already have.
Workspaces that have not turned mail on
Copy the invite link and send it yourself. The product still works. We will not pretend SMTP is already live on every file.
Related
These workflows share the same record.
People directory
One employee record. Searchable. Owned.
Name, job, site, manager, documents, and status sit on a single file. The directory is how you find someone — not a Friday export from payroll.
Roles and access
Who can open a file is a product decision.
Operators, managers, and employees do not share a login. Sensitive fields sit behind roles you can explain to counsel — and to the person whose file it is.
Onboarding and offboarding
Checklists that close because the work closed.
Day-one access, equipment, tax forms, and a first-week plan should not depend on whoever remembered the wiki. Offboarding is the same problem in reverse.
Help and tutorial
Guidance in the product, not a PDF nobody opens.
Employees need to know how to punch and request leave. Managers need to know how to close a week. Peer Roll puts a short tutorial and contextual help in the app.
Want this workflow on your roster?
30-day free trial, no credit card needed. Then $4 per active person per month. The time clock is included.